01 / CHALLENGE
An organisation’s documents are scattered. Finding an answer requires knowing the right sources and their context.
CONCEPT PROJECT /INTELLIGENCE
Enterprise knowledge, within reach.
Reference architecture for a document assistant that respects user permissions.
Conceptual architecture. This content does not describe a client engagement or a production system.
USE CASE · DOCUMENT SEARCH
01 / 06EXAMPLE · OPERATIONS TEAM
Which purchasing procedure applies to this request?
- 01Business request
- 02Access rights
- 03Authorized sources
- 04Sourced answer
Existing permissions determine which information is accessible.
Challenge
Procedures are scattered across shared folders, emails and applications. An employee needs the current version without searching documents outside their remit.
A proposed design example for a pilot, not a delivered client project.
02 / ARCHITECTURE
Authorised sources → ingestion and indexing → permission-filtered search → generation with references → user interface.
03 / SOLUTION
The concept connects a defined corpus to controlled document search. Answers should draw on accessible sources; a lack of evidence should allow the system to acknowledge uncertainty.
04 / POTENTIAL IMPACT
Potential benefits: easier search and fewer interruptions between teams. No client results or measured gains are claimed.
05 / EVALUATION CRITERIA
- Relevance against business questions
- Respect for document permissions
- Traceable references
- Handling insufficiently supported answers